About Coordify
We're making meeting organization simple, efficient and frustration-free.
Our Mission
Coordify was born from the frustration of trying to organize meetings through endless group chats and email threads. We believe there's a better way to coordinate schedules and finalize meeting details.
Traditional coordination methods fail when you need to: find a time that works for everyone across different schedules, democratically decide on locations and arrangements, track who's actually attending with how many guests, and keep everyone informed without overwhelming them with messages.
Our platform focuses on the key information needed for successful meetings - dates, times, locations, and participant availability - while eliminating the noise of traditional communication channels. We make it democratic, transparent, and remarkably simple.
Comprehensive Feature Set
Every tool you need to organize meetings democratically and efficiently, from initial planning to final confirmation.
Smart Propositions System
Participants can propose three types of options: specific times, locations, and general arrangements. Each proposal can be voted on with approve or disapprove actions. The system automatically calculates scores to show which options have the most support. For example, when planning a team lunch, someone proposes 12:30 PM and others vote - the time with the highest score wins. No more trying to tally preferences from scattered messages.
Date Range Planning
Create a meeting plan by defining a date range and optional time windows. Participants then mark their availability across the entire range, making it easy to visualize when most people are free. Perfect for planning events weeks or months in advance when schedules are uncertain. The organizer can see at a glance which dates have the best attendance potential, eliminating dozens of coordination messages asking everyone individually when they're free.
Democratic Voting
Every proposal and poll option can be voted on by participants. The approval/disapproval system gives clear feedback - it's not just about what people like, but also what they definitely can't do. Votes are tracked per participant, scores are calculated automatically, and results are displayed in real-time. When organizing a club meeting, members can propose and vote on venues, and the location with the highest net approval becomes the clear winner without heated debates.
Granular Access Control
Control exactly who can join and what they can do. Set participation requirements to anonymous (anyone with the link), registered users only, or verified members. Separately configure who can add propositions, vote on them, create polls, and vote in polls. For a casual dinner, allow anyone to join and vote. For a confidential work meeting, require verified users and restrict proposal creation to core team members. Complete flexibility for any scenario.
Flexible Invitations
Create multiple invitation methods for the same meeting. Generate shareable links for easy distribution via messaging apps or email. Create named invitations with custom access codes for specific groups - perfect when you want to track which invitation source participants used. For example, create one invitation for colleagues and another for clients, each with its own code. Disable link-based joining if you need strict control over who attends.
Versatile Polls
Beyond times and places, create custom polls for any meeting-related question. Ask about food preferences, activity choices, budget ranges, or any other decision point. Configure polls to allow single or multiple choice voting, make them private to hide individual votes, and optionally let participants add their own options. Planning a team outing? Create a poll asking whether to do bowling, escape room, or restaurant, with participants able to select multiple preferences. Results are tallied automatically.
Important Notices
Send broadcast messages to all participants when critical information needs to be communicated. Unlike hidden in a chat thread, notices are prominently displayed on the meeting page where everyone will see them. Use notices to announce venue changes, remind people about deadlines for confirming attendance, or share important updates like parking instructions. Participants can create notices too if permissions allow, enabling collaborative coordination without cluttering group chats.
Location Intelligence
Save locations to your profile for quick reuse across multiple meetings. When proposing a place, include full details like address, description, and map integration. Participants see exactly where to go with visual maps and written directions - no need to explain repeatedly in messages. If you regularly meet at the same coffee shop, save it once and propose it instantly in future meetings. Anonymous participants can propose locations too, just for that specific meeting.
Guest Management
Allow participants to indicate they're bringing additional guests like partners, children, or colleagues. Set maximum companion limits per person and for the entire meeting to respect venue capacity. The system automatically calculates the total headcount including all extras. When booking a restaurant reservation, you'll know exactly how many seats to request. Participants update their companion count as plans change, keeping the total accurate without manual tracking.
Fine-Grained Permissions
Customize every aspect of what participants can do independently. Separate controls for adding proposals vs voting on them, creating pools vs voting in them, and participating vs just viewing. Maybe you want anyone to join but only registered users to propose times. Or everyone can vote but only you can create polls. Configure limits for maximum participants, proposals, pools, and invitations to prevent spam. Design the perfect permission structure for your specific meeting needs.
Designed For Real-World Use Cases
From casual get-togethers to formal business meetings, Coordify adapts to your coordination needs with examples showing exactly how each scenario benefits.
Work Team Coordination
Perfect for scheduling project kickoffs, sprint planning, or team lunches across departments and time zones.
Example: A product manager creates a meeting for Q1 planning, sets a 2-week date range, and invites 12 team members. Everyone marks their availability, and the system identifies Tuesday 2 PM as when 10/12 can attend. Team members propose conference rooms, vote on options, and finalize logistics - all without a single email thread.
Social Gatherings
Ideal for planning dinners, game nights, movie outings, or weekend trips with friends without endless group chat messages.
Example: Planning a birthday dinner, the organizer shares a meeting link in the friend group chat. 8 friends join anonymously (no account needed), propose restaurants they like, vote on options, and mark who's bringing partners. The Italian place wins with 6 votes, Friday 7 PM works for 7 people, total headcount is 11 including companions. Done in minutes, not days of back-and-forth.
Clubs & Organizations
Essential for sports teams, hobby groups, volunteer organizations, and community clubs managing regular meetings and events.
Example: A running club organizes their monthly group run. The coordinator creates a meeting with verified members only, sets a poll for Saturday morning or Sunday afternoon, lets members propose park locations with map details, and tracks RSVPs. A notice announces free coffee after the run. 23 runners confirm, Sunday 8 AM at Riverside Park wins, and everyone knows exactly where to meet with parking info included.
Family Gatherings
Perfect for coordinating reunions, holiday dinners, celebrations, or trips across extended family members and generations.
Example: Planning a family reunion, the organizer sets a 30-day date range over summer. 15 family members spanning 3 generations join (grandparents just need the link, no tech skills required), mark available weekends, and vote on beach vs mountain cabin. Kids are tracked as companions. The cabin gets 12 votes, July 15-17 works for 13 families, total of 28 people including children. Accommodation and meal preferences are collected via polls.